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Risk Management
Planning - Harassment policy

Sample Wording

This organization has a zero tolerance policy with respect to Personal /Sexual Harassment. Personal/Sexual Harassment in any form is strictly prohibited and may be grounds for termination as a volunteer, or, in the case of an employee, immediate dismissal for just cause without notice or pay in lieu of notice.

Why?

Be very clear and up front about what harassment is and that it is unacceptable within your organizationSee below some definitions of what encompasses harassment in its various forms:

Personal/Sexual Harassment: Sexual harassment is any conduct, comment, gesture or contact of a sexual nature that one would find to be unwanted or unwelcome by any individual, or that might, on reasonable grounds, be perceived by that individual as placing a condition of sexual nature on an employment or career development.

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Personal harassment means any conduct whether verbal or physical that is discriminating in nature, based upon another person's race, colour, ancestry, place of origin, political beliefs, religion, marital status, physical or mental disability, sex, age or sexual orientation. It is discriminatory behaviour, directed at an individual, that is unwanted or unwelcome and causes substantial distress in that person and serves no legitimate work-related purpose.

Key issues/procedures

You need to define what constitutes harassment in your organizationBe prepared and have procedures in place to deal with harassment should it occur (it's too late to whip something up after the fact)Make sure that everyone (especially the volunteers!) understand what recourse they have should they experience harassment or want to report an incident on someone else's behalf.

See Sport B.C. template (PDF, 500KB) for an example of detailed harassment procedures.

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