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Governance
For more information on meetings link to: www.nutsbolts.com.
Meeting Climate Survey
Directions: Think back to the last three meetings you have had
with this group. Respond to the questions below with the most appropriate
answer.
Total: The closer your total point count is to 45, the more open
your climate is.
Trust and openness: #'s 1, 7, 10 The amount of safety and security
one feels in giving an honest opinion and trusting these views will
be valued and respected; this also looks at how open participants
are to new ideas.
Morale: #'s 2, 11, 14 The feelings of confidence in the group's
ability to accomplish its goals and get the job done in the face
of the predictable roadblocks. There is also the sense that differences
will be dealt with in sensitive and productive ways.
Responsibility: #'s 3, 6, 15 The willingness of participants to
follow through on their tasks and be held accountable; also the
willingness to take initiative in putting forth ideas and voicing
reactions to any ideas suggested.
Support: #'s 4, 9, 13 Both emotional and task support are involved.
The first shows appreciation for the person who sticks his neck
out to say something unpopular. The latter involves taking the initiative
without being asked.
Freedom: #'s 5, 8, 12 A real tolerance for differences without
fear of recrimination or ostracism; the feeling that you can be
honest about ideas or reactions and it won't cost you in your relationships
or opportunities.
Irwin Professional Publishing from Managing Diversity by Lee
Gardenswartz and Anita Rowe, 1993.
Improve Attendance at Board Meetings
Getting board members to faithfully attend board meetings isn't
easy. One idea to improve meeting attendance: include the number
of meetings attended and/or missed next to names of each board member
in your meeting minutes.
Example, "Mary Smith (3x)" could mean Mary has attended
(or missed) three meetings so far this year, depending on the system
you choose. If your non-profit had six meetings so far, it would
be easy to see that Mary had attended (or missed) only three of
these meetings.
This "public" record of their attendance helps keep board
members more accountable.
Source: Non-Profit Nuts & Bolts 10/18101
Motions
To propose a motion:
1. A member addresses the Chair.
2. The Chair recognizes the speaker.
3. The speaker says, "I move that..." and delivers or
reads the motion.
4. Another member raises a hand to be identified by the Chair and
secretary and says, "I second the motion," ensuring the
motion has the support of more than one member.
5. The Chair says, "It has been moved by _____and seconded
by______
that (read the motion). Is there any discussion?"
6. The mover usually speaks first. Then an opportunity to speak
must be given to anyone wishing to support or oppose the motion.
7. At the end of the discussion, the Chair says, "if there
is no further discussion (pause), the motion is that (read the motion).
All in favour?" The Chair pauses while a count is taken. "Opposed?"
Again, a pause, and then, "The motion is carried (defeated
or lost)."
United Way of Canada/Centraide Canada
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